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Sr. Executive Assistant to the CEO

National CASA/GAL Association

Sr. Executive Assistant to the CEO

Location: Seattle, WA; Atlanta, GA; or Washington, DC

The National Court Appointed Special Advocate/Guardian ad Litem (CASA/GAL) Association for Children fulfills society’s most fundamental obligation by making sure a qualified and compassionate adult will fight for and protect an abused or neglected child’s best interest. The mission of National CASA/GAL, together with its state and local members, is to support and promote court-appointed volunteer advocacy so that every abused or neglected child can be safe, establish permanence and have the opportunity to thrive. Today, only 40% of the abused or neglected children in the system have access to a CASA/GAL volunteer. The National CASA/GAL organization is committed to ensuring 100% of these children have access to a CASA/GAL volunteer.

Breaking New Ground

Starting in 2019, National CASA/GAL launched a multi-year campaign, “Change a Child’s Story”. The campaign is an integrated campaign designed to reach out to a wide range of constituent groups and was deployed across a wide spectrum of media. In addition to this campaign, National CASA/GAL has developed a new strategic framework that is informing and guiding our efforts through a major reorganization, development of a new business model, and a plan for the future direction of our organization, including the launching of a major capital campaign. The team that will drive these changes will be hands on leaders, critical thinkers and problem solvers, relationship builders, collaborative decision-makers, as well as effective communicators, and entrepreneurial and change leaders.

Position Summary

The Sr. Executive Assistant to the CEO will provide direct support to the CEO by creating and preparing agendas, presentations, documents, spreadsheets, logs/databases, and schedules; tracking action items; managing the CEO’s calendar; making travel arrangements.

Principle Responsibilities

  • Enhance the work of the CEO through general assistance and organizational support on a daily basis.
  • Primary meeting scheduler and planner for meetings with the CEO.
  • Manage all travel details and logistics for the CEO to include expense reports.
  • Manages the flow of paperwork that flows into the CEO’s office.
  • Ensure meeting logistics, proper tracking of suspense items, follow-up and coordination.
  • Plans and schedules all internal meetings for the CEO and ensures all the meeting details for those meetings are handled.
  • Manages and protects the CEO’s work time and schedule to ensure proper focus and attention can be given when required.
  • Ensures meeting attendees are adequately prepared for the meetings and have the outcomes defined before meetings are scheduled
  • Conserve the CEO’s time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating communications.
  • Manage the CEO’s appointment schedule, making sure proper meeting prep time is added, and follow-up is conducted for all meetings.
  • Help the CEO to prioritize and accomplish daily, weekly and long-term tasks, projects and initiatives.
  • Keeps the weekly, monthly and long range project list updated and managed effectively ensuring that projects, assignments and follow-up actions are taken as needed.
  • Eliminates barriers and roadblocks that prohibit the smooth operation of the CEO’s office and CEOs time.
  • Proactively solves problems, coordinates resources, ensures follow through of task and assignments, and ensures project deadlines are met without the need for CEO engagement.
  • Limits the amount of and inflow of issues into the Executive Office to active and coordinated resolution.
  • Develop agendas, track/capture action items and facilitate meetings when needed.
  • Actively manage the daily activity around meetings, ensuring that agendas are in place for all meetings, the logistics of those meetings are managed
  • Prepare reports by collecting and analyzing information related to the organization and CEO’s work.
  • Provide historical reference by developing and using filing and retrieval systems; and, creating written notes or taking minutes at meetings.
  • Maintain professional and technical knowledge as it related to the CEO’s individual and organizational needs.
  • Implement ongoing process improvements using technology and best practices to facilitate the efficient execution of the executive leadership operations and enhance the manner in which the executive leadership conducts its business.
  • Facilitate planning for and execution of required technology, hospitality and space/logistics for meetings.
  • Prepares agendas for internal meetings, prepares presentations and documents for effective meeting delivery.
  • Maintain the accuracy of organizational documents and manages the files and information management for the Executive Office.
  • Implement ongoing process improvements using technology and best practices to facilitate the efficient execution of the CEO’s office.
  • Provides back-up support for Board of Trustees Meetings and other committee meetings.
  • Special projects as assigned.

Abilities

  • Must understand the importance of confidentiality and must possess the highest level of discretion and diplomacy.
  • Must be comfortable proactively reaching out to other executives, business and community leaders with the highest level of professionalism.
  • Must be able to anticipate and fulfill the business needs of executive leadership
  • Must be comfortable operating in a fast-paced environment
  • Must be flexible in the face of changing priorities
  • Must have excellent written communications skills and the ability to interact positively with all levels within the organization including senior executives, trustees, donors, and peers
  • Must project a positive, collaborative, professional image at all time
  • Must have the ability to solve problems and meet deadlines
  • Must have strong experience working effectively with a Board of Trustees, preferably a national board
  • Must have advanced-level expertise with the full MS Office Suite.

Qualifications

  • Must have 5-7 years of related experience working with C-suite level executives
  • All National CASA/GAL staff must be committed to the National CASA/GAL mission, strategic goals, and workplace values, including a demonstrated commitment to diversity and inclusion.

Salary and Benefits

National CASA/GAL offers a competitive base salary plus benefits, generous paid leave, and work/life balance policies. This is a full-time exempt position.

Organizational Values

Adaptability ◦ Collaboration ◦ Integrity ◦ Respect ◦ Quality ◦ Service ◦ Stewardship

National CASA/GAL, headquartered in Seattle, WA with offices in Washington, DC and Atlanta, GA, is committed to an inclusive and welcoming workplace environment. National CASA/GAL has been certified by the Standards for Excellence Institute for ethics and accountability in the nonprofit sector.

To apply: Send resume and cover letter to employment@nationalcasagal.org

National Court Appointed Special Advocate/Guardian ad Litem (CASA/GAL) Association for Children
100 WEST HARRISON, NORTH TOWER, SUITE 500, SEATTLE, WA 98119
https://nationalcasagal.org
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