Location: on-site Atlanta or Seattle
The National Court Appointed Special Advocate/Guardian ad Litem (CASA/GAL) Association for Children fulfills society’s most fundamental obligation to support children and families by making sure a qualified and compassionate adult will fight for and protect the best interests of children who have experienced abuse or neglect. The mission of the National CASA/GAL Association, together with its state and local members, is to support and promote court-appointed volunteer advocacy so that every child who has experienced abuse or neglect can be safe, have a permanent home and the opportunity to thrive. Today, only 45% of the children who have been placed in the child welfare system, due to allegations of abuse or neglect, have access to a CASA/GAL volunteer. The National CASA/GAL organization is committed to ensuring 100% of these children have access to a dedicated, caring CASA or GAL volunteer.
ABOUT THE EXECUTIVE DIRECTOR OFFICE OF GRANTS MANAGEMENT & ACCOUNTABILITY
The position is also responsible for leading the Office of Grants Management. In this role the Executive Director of the Office of Grants Management will have direct responsibility for the management of the sub-award grants program and the management of the Grants Management team ensuring an effective and compliant outcomes based sub-grants process, the monitoring of sub-grants, ensuring sub-grantee terms and conditions of sub-awards and the proper tracking and accounting for the sub-awards and establishing policies and procedures that ensure excellence and efficient and effective project management.
Functional Cluster: Compliance, Quality and Accountability
Functional Area: Grants Management and Accountability
Reporting Relationship: The Executive Director reports to the Chief Legal and Compliance Officer
Direct Reports Include:
- Sr. Director, Grants Financial Accountability
- Sr. Director of Grants Programmatic Accountability
- Director Grants Administration and Network Support
- Works with the Federal Award Financial Compliance Officer Finance and Grants Team to ensure the proper spend-down of sub-awards and operational expenses as needed and budget management.
Core Responsibilities
Sub-Award Program Management
- Oversee the Office that ensures the administration, compliance, and performance of subgrants issued under OJJDP, ensuring that subrecipients adhere to all applicable regulations, deliver on program objectives, and maintain financial integrity.
- Compliance Management: Ensure subrecipients comply with federal, state, and organizational regulations, including the Uniform Guidance (2 CFR Part 200), FFATA reporting, and grant-specific requirements.
- Program Oversight: Manage the lifecycle of sub-awards, from solicitation and selection to monitoring and closeout.
- Monitoring & Evaluation: Ensure regular reviews of subrecipient activities, including site visits, desk audits, and performance assessments.
- Technical Assistance: Provide all sub-recipient and internal staff training on sub-grants to include awards available, application development and interest. Conducts Quarterly Grants meetings to provide technical assistance. Provide guidance to grants management team to ensure high level support to subrecipients on program implementation, reporting, and compliance issues.
- Partners with Communications to prepare the monthly grants technical assistance newsletter, developing a comprehensive communications strategy that provides ongoing guidance and technical assistance to the sub-grantees
Prepare management reports on the sub-grants program strategy
Budget & Financial Review
- Monitor sub-award budgets, expenditures, and financial reports to ensure proper use of funds and timely reporting.
- Documentation & Reporting: Ensure the maintenance of accurate records of sub-award agreements, modifications, communications, and performance data. Prepare reports for internal and external stakeholders.
- Risk Management: Identify and mitigate risks related to subrecipient performance, financial management, and regulatory compliance.
Collaboration
- Work closely with grants management, legal, finance, and program teams to ensure cohesive and compliant sub-award administration.
Competencies
Federal Grants Management Knowledge and certification in Grants Financial Management by the DOJ with deep understanding of 2 C.F.R. Part 200 (Uniform Guidance) and OJP Financial Guide, familiarity with OJJDP-specific requirements, including:
- Allowable costs
- Match requirements (if applicable)
- Subrecipient monitoring
- FFATA reporting
Budget Development & Oversight
Ability to develop, review, and revise budgets for both primary and subawards Ensure alignment with program goals and federal cost principles
- Track expenditures and forecast spending to avoid lapses or overages
- Subrecipient Monitoring & Risk Assessment Understanding
- Ability to conduct pre-award risk assessments and ongoing monitoring Evaluate financial capacity and internal controls of subrecipients
- Provide technical assistance and corrective action guidance when needed
Systems & Tools Proficiency
- Proficient in Just Grants, GMS (legacy), and ASAP
- Proficiency in using financial software (e.g., QuickBooks, Oracle, SAP) and Excel for tracking and analysis
- Communication & Collaboration
- Ability to effectively communicate with and provide technical guidance communications to both sub-grantees and internal staff to ensure full understanding and compliance with grants.
- Ability to lead, build and sustain effective work relationships with team members to achieve common goal.
- Strong analytical and planning skills, ability to build a positive and strong team spirit with staff.
Please send resume and cover letter to employment@nationalcasagal.org.
Organizational Values
Adaptability ◦ Collaboration ◦ Integrity ◦ Respect ◦ Quality ◦ Service ◦ Stewardship
National Court Appointed Special Advocate/Guardian ad Litem (CASA/GAL) Association for Children
100 WEST HARRISON, NORTH TOWER, SUITE 140, SEATTLE, WA 98119
www.nationalcasagal.org
EQUAL OPPORTUNITY EMPLOYER